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Hotel rooms

Posted: November 21st, 2015, 10:31 pm
by Hyack
As far as I could remember there would be a second batch of hotel rooms planned for somewhere at the end of the year. However I'm not sure anymore if this is correct. Could any staffmember give me an update about this?

Re: Hotel rooms

Posted: November 24th, 2015, 4:55 pm
by Matijs
Hi Hyack, as you are probably not the only one with this question we did some thinking about this.

First, some bad news for those who aim for a room (nearly) on top of the World Forum: there are currently no rooms available in the Novotel and Bel Air hotels near the venue. The reason is simple: they’ve either been booked already or are currently reserved by us for special guests, staff, event organizers, etc…

Please understand that we have to reserve an ample amount of rooms early on, just to be on the safe side. However, some of these rooms may become available at a later date. At the end of January we expect to have a ballpark figure of the number of rooms we will need in each hotel, but this will still not be very precise. Usually it takes until a couple of weeks before the festival until we know the exact number. We have discussed this with ITO Tours and decided not to hold on to these rooms for that long. Instead we will release the rooms in smaller lots, as they become available.

When a large number of rooms becomes available in one go, we will announce this (on our forum, on Facebook and through Twitter) but only after they have been made available on the ITO Tours website. The reason for this is that any system we choose to distribute the rooms will depend on luck. Announcing rooms to be available from moment X at day Y will just result in lots of people overwhelming the booking system, while most of you will be disappointed every time and not get the room you're looking for.

Therefor we advise everybody just to book a room when you can instead. If you are in luck and able to spot a room you prefer later on, just book it and ask ITO Tours to cancel the previous booking. Cancelling a room booked through ITO Tours is possible at least until a month before the festival.

Re: Hotel rooms

Posted: November 25th, 2015, 11:44 am
by SD Maruko-kun
ITO Tours lists a whopping 1 rooms left for Crowne Plaza...
(Executive room, 382 euros for 1 person, 430 euros for 2 persons)

Re: Hotel rooms

Posted: November 27th, 2015, 5:15 pm
by Matijs
Ah that went quick. :/

Re: Hotel rooms

Posted: December 1st, 2015, 9:15 am
by Sailor Mercury-sama
Matijs,

What does this mean for the people that booked/reserved a room via ITO for Novotel?
I reserved a 3 person room and was confirmed for the reservation itself.
The final booking of the room would be a followup by ITO somewhere in 2016.

Re: Hotel rooms

Posted: December 2nd, 2015, 9:48 pm
by Robert
Then you should have a room in Novotel.

Re: Hotel rooms

Posted: December 4th, 2015, 1:57 pm
by Matijs
Sailor Mercury-sama wrote:What does this mean for the people that booked/reserved a room via ITO for Novotel?
I reserved a 3 person room and was confirmed for the reservation itself.
The final booking of the room would be a followup by ITO somewhere in 2016.
If you have an email from ITO tours saying they reserved a room for you, you have a room.

Like it says in the mail they will contact you in a few months for payment. Unless you decide not to pay (in advance) that room will be waiting for you in on the 10th of June.


If we were interested in the legal nightmare of cancelling agreements concluded months earlier, we would not make our ensuing legal trouble worse by pussyfooting around about it. We would announce the breaking of existing agreements clearly, with pomp and fanfare and a loud marching band to rescue something of our legal position.

Unfortunately for people who like the human drama that results from such actions we have not plans for this. :D